Assistant Controller

COMPANY DESCRIPTION

With over 150 years of combined experience, Davidson Oil, Flying Star Transport and Willborn Fuel Systems supply, transport, store and dispense the petroleum products that keep our communities moving. As a second-generation family owned business, we strive to provide our customers the confidence of an energy supply chain that consistently works without their ongoing concern.

COMPANY MISSION

To provide peace of mind through seamless energy

COMPANY VISION

Become downstream petroleum's most trusted partner

COMPANY VALUES

All employees are expected to live by, and encourage others to live by, our Principles of Progress (POP)

Peace of Mind

Reach for competitive excellence, never stop improving

Operate with integrity and good judgment

Go forward with a sense of curiosity, adventure and fun

Recognize the value of lasting relationships

Execute with a sense of teamwork and accountability

Serve others selflessly

Show professionalism while delivering results

JOB PURPOSE

Provide the VP-Controller and CFO with assistance in all financial- related tasks; including analysis, preparation, and reporting of accurate financial data according to Generally Accepted Accounting Principles.

KEY BEHAVIORAL REQUIREMENTS

Pace and Variety of Activities

• Steady, even pace to promote accuracy and quality of work
• Repetitive routines
• Complete set of procedures and tasks completed before new ones are begun

Focus

• Technical/analytical focus
• Work within established systems, standards, and procedures
• Communication based on job knowledge and expertise

Decision-Making

• Decision-making within clearly defined job scope
• Based on defined policies and procedures
• Supported by management

Communication and Collaboration

• Focused on job knowledge and expertise
• Helpful, supportive communication with management and peers
• Collaborative approach in structured job environment

Delegation and Leadership Style

• Leadership focused on consistent, accurate, quality work output
• Supportive, non-threatening leadership style
• Delegation to others when appropriate, using training, coaching and on the job experience

ESSENTIAL RESULTS

Keep company(s) in "good standing status" with various state and federal agencies by:

• Assisting Controller in the preparation and timely filing of tax returns to avoid penalties and interest
• Ensuring financial records, interdivisional accounting, and record keeping are maintained in compliance with accepted policies and procedures
• Ensuring license/permit compliance of company(s) as well as customers

Assist in the financial planning and reporting for the successful management of the entities by:

• Perform daily accounting processes including journal entries, account reconciliations, and general ledger transactions
• Reconcile various accounts to ensure accuracy and completeness including sub-ledgers, work orders, and payroll data
• Assist in preparation of analysis of financial information in accordance with GAAP
• Prepare routine financial reports and ad-hoc reports for operational review and decision making
• Provide analysis of financial and operational metrics
• Support and maintain weekly WIP (work-in-progress) reporting updates
• Contribute to annual budgeting process
• Assist with the completion and preparation of monthly financial reports and annual audit

Minimize risks that can negatively affect the organization by:

• Exhibiting sound judgment in making decisions in ambiguous situations independently
• Foreseeing potential problems before they arise
• Notifying Controller or CFO immediately with any concerns regarding actions of managers, employees, or others that could affect the company's well being
• Working closely with Controller/CFO to establish, monitor, and enforce procedures, controls, and reporting systems
• Keeping payroll records confidential

Display leadership and direction to subordinates while ensuring quality standards by:

• Making quick and firm decisions within the defined scope of the job authority
• Hiring, training, engaging, and maintaining quality staff
• Developing team spirit and positivity in associates and subordinates
• Promptly taking charge in unsupervised situations, leading others professionally

Create a learning organization, to include self-development and staff-development by:

• Demonstrating ability to work in complex accounting systems and teaching others how to utilize the system to do their jobs better
• Encouraging the growth and development of subordinates both professionally and personally
• Developing a cadence for self-improvement by reading books, articles, and attending courses

Communicate effectively with the accounting, payroll, operational and other teams in the organization by:

• Developing friendly, personal relationships with fellow employees
• Actively listening to concerns of others and working to improve this skill
• Displaying ability to overcome objections or hostility diplomatically
• Speaking with confidence using clear, concise and easily understood sentences

Maintain and increases external and internal customer satisfaction by:

• Demonstrating a highly developed sense of integrity and commitment to customer satisfaction.
• Demonstrating a passion for excellence with respect to caring for customers.
• Having a pleasant, patient, and friendly attitude.
• Demonstrating strong communication & listening skills.
• Possessing a strong work ethic and team player mentality.

Contribute to the overall goals and success of the company by:

• Willingly accepting new assignments
• Completing other tasks and projects as assigned
• Helping team members
• Learning new skills
• Striving to improve team results

MINIMUM QUALIFICATIONS

• 3 to 5 years of experience in Accounting and Accounting Management
• Experience working with General Ledger and Balance Sheet reconciliations
• Bachelor's degree in Accounting/Finance (or similar field of study) preferred
• Must be proficient on Windows PC & Microsoft Office suite
• Must have advance skills in Microsoft Excel

PHYSICAL REQUIREMENTS & ENVIRONMENTAL CONDITIONS

• Frequent and/or constant sitting with occasional standing and walking
• Other physical requirements include but are not limited to lifting, carrying, pushing, stooping, kneeling, crouching, finger repetition and dexterity.
• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Required to have close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, reading and visual inspection.

The worker is not substantially exposed to adverse environmental conditions.

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